Dataflow Verification Process: Everything You Need to Know
By: Shincy George | NursingManthra
If you’re planning to work as a nurse in the Middle East or certain other countries, you’ve likely heard of the Dataflow verification process. But what is it exactly? And why is it so crucial for your nursing career abroad?
Let’s break it down step-by-step.
🌐 What is Dataflow Verification?
Dataflow Group is a global provider of specialized Primary Source Verification (PSV) services. In simple terms, they verify your educational qualifications, work experience, professional license, and other credentials directly from the source (university, previous employer, council, etc.).
This process helps regulatory bodies ensure that healthcare professionals are genuinely qualified to work in their respective fields.
📍 Which Countries Use Dataflow Verification?
Many Gulf and Middle Eastern countries have made Dataflow verification mandatory for healthcare professionals. These include:
- United Arab Emirates (UAE) – DHA, MOH, and HAAD
- Saudi Arabia – SCFHS
- Qatar – QCHP
- Oman – OMSB
- Kuwait
- Bahrain
- Some African and Asian countries, as well as other regions, have recently started adopting similar systems.
🛠️ Authorities That Rely on Dataflow Verification
Various regulatory bodies and government institutions rely on Dataflow for verifying documents of professionals across multiple fields:
- Ministry of Higher Education, Research and Innovation – Oman:
- The Norwegian Directorate of Health (Helsedirektoratet)
- Nursing and Midwifery Council of Ghana
- Community Development Authority (CDA) – Dubai
- Ministry of Health and Prevention – UAE
- Kuwait Bar Association
- Ministry of Education and Higher Education – Private Education Affairs (Nurseries Dept, Private Schools Licensing Dept)
- Ministry of Education and Higher Education – State of Qatar
- Oman Medical Specialty Board (OMSB)
- Kuwait Society of Engineers (KSE)
- Egyptian Dental Syndicate
- Other Bahraini Ministries
- Ministry of Municipalities Affairs and Agriculture – Bahrain
- Ministry of Manpower – Singapore
- University of Bahrain
- Dr. Hamid S. Al Ahmadi Hospital
- Malaysian Medical Council
- Yemeni Supreme Medical Council (YSMC)
- General Health Council (GHC)
- Health Mark
- Jordan Medical Council
- Kuwait Hospital
- British Acupuncture Council (BAcC)
- Sharjah Health Authority
- Ministry of Agriculture, Fisheries, Wealth and Water Resources (MAFWR)
- Saudi Commission for Health Specialties (SCFHS)
- Oman Society of Engineers (OSE)
- National Health Regulatory Authority – Bahrain (NHRA)
- National Center for Complementary and Alternative Medicine
- Department of Healthcare Professions (DHP) – Ministry of Public Health (MOPH) – State of Qatar
- Ministry of Justice, Islamic Affairs and Waqf – Bahrain
- Ministry of Higher Education and Scientific Research (MOHESR)
- Ministry of Education – Bahrain
- Kuwait Accountants and Auditors Association (KAAA)
- Ministry of Labour – Bahrain
- Higher Education Council – Bahrain
- Sharjah Social Services Department
- General Medical Council (GMC)
- Dubai Health Authority
- Department of Health – Abu Dhabi
- Health Assurance Hospitals Company (DHAMAN)
- Dubai Corporation for Ambulance Services (DCAS)
- Department of Community Development – Abu Dhabi
- The Council for Regulating the Practice of Engineering Professions (CRPEP)
📁 Documents Required for Dataflow
While it can vary depending on the country and profession, here are the most commonly required documents:
- Educational Certificates (Degree, Diploma, Mark sheets)
- Professional License/Registration (Home country registration certificate)
- Good Standing Certificate (from the Nursing/medical/paramedical Council)
- Work Experience Certificate (from HR or medical director)
- Passport Copy
- Photograph
- Authorization Letter (for Dataflow to contact institutions)
- Resume/CV
- Any Additional Certifications (BLS, ACLS, CPD hours, etc.)
Always check the latest checklist of the regulatory body you are applying to.
⚠️ Critical Issues in Dataflow Verification
Many candidates face delays or negative reports due to common errors. Here’s what you must keep in mind, especially for employment verification:
✔️ Check the status of your employer:
- Is the hospital/clinic still operational?
- Is it blacklisted by the authority?
- Can they be contacted via phone/email?
✔️ Proof of employment:
- Get a clear, signed employment certificate from HR or Director.
- Include exact dates, designation, full name of the institution, official stamp, and contact details.
✔️ Contact details:
- Ensure the HR or authority mentioned in the certificate is reachable and cooperative.
- Provide email, phone number, and physical address.
✔️ Documentation consistency:
- The name, date, and signature on your certificate should match your official records.
💳 Payment & Processing Time
Dataflow verification comes with a fee (varies based on the components). Payments can be made directly on the Dataflow portal.
- Standard processing takes 30–45 working days, but can be delayed if documents are unclear or unreachable.
- Fast-track options are available at an additional cost.
❗ Consequences of a Negative Dataflow Report
If your report is negative or unverifiable, here’s what could happen:
- Your licensing application may be rejected.
- You may need to resubmit documents or appeal, which can be time-consuming.
- In serious cases (e.g., falsified documents), you may face a blacklist or permanent ban in that country.
🚫 Submitting Fake Dataflow Reports: The Grave Consequences
Some applicants, either out of desperation or misguidance, attempt to submit forged or fake Dataflow reports.
The consequences are extremely severe:
❌ 1. Permanent Ban from Practicing
- Regulatory bodies can impose a lifetime ban.
- Reapplication becomes impossible even with genuine documents later.
⚖️ 2. Legal Action
- Submitting forged documents is a criminal offense.
- Can result in fines, jail time, or deportation.
📄 3. No Good Standing Certificate
- Nursing councils may refuse to issue this critical document for licensure elsewhere.
🌐 4. No Transfer of Reports
- You can’t transfer fake Dataflow reports to other health authorities.
📅 Tips to Avoid Scams and Delays
- Apply only through official channels – Use the DataFlow Group’s official website.https://dataflowgroup.com/verification-services/
- Cross-check payment receipts – Always get and verify a receipt.
- Monitor your application status regularly online.https://nursingmanthra.com/video/how-to-check-dataflow-status/
🔹 Fake Universities & Their Impact:
If your degree is from a fake or non-accredited university, your Dataflow report will be automatically rejected.
- Always ensure your educational institution is approved and recognized by local councils or international education bodies. Eg: In India, check for UGC approval.
- Verify before you apply to avoid wasting time and money.
For more details: https://nursingmanthra.com/how-to-avoid-data-flow-discrepancy-negative-dataflow-report/
🌐 Dataflow Is Not Just for Nurses
Did you know? Dataflow verification is used across multiple industries, not just healthcare. These include:
- 🏥 Healthcare (Doctors, Nurses, Allied Health Professionals)
- ✈️ Aviation (Pilots, Engineers, Air Traffic Controllers)
- 🎓 Education (Teachers, Lecturers, Administrators)
- 🏋️ Justice & Legal (Lawyers, Legal Advisors)
- 💼 Finance, Banking & Accounting
- 📈 Engineering & Technical Fields
- 🏀 Sports Professionals
- 💼 Manpower & Recruitment Agencies
- 🏠 Community Development Roles
Each of these sectors uses Dataflow to verify the authenticity of professional qualifications and prevent fraud.
Your career is built on integrity, honesty, and professionalism. Submitting honest and verified documents is the first step to success. At NursingManthra, I am committed to guiding you through every step of this journey.
If you have questions, concerns, or need help with your Dataflow verification, don’t hesitate to reach out.
Stay honest. Stay informed. Stay empowered.
— Shincy George
MSc Nursing | Nurse Educator/Founder, NursingManthra
